Treats Not Tricks: 4 Tips for a Successful Office Relocation
October 2025
There are many reasons why an office may choose to relocate. A growing business, for example, may require
more space to accommodate new hires. Or, as we have seen in the aftermath of the pandemic, an organization may downsize its physical office space as workers continue to work from home on a full- or part-time basis. Still, in some cases, a business may choose to relocate to be closer to where its employees live or to an office space with amenities that will help it attract and retain talent, such as an on-site gym, nearby dining and entertainment, or flexible workspaces.
Regardless of the reason, office moves can become a complex undertaking for any business, and something
that requires careful planning and execution. To help businesses avoid some of the most common mistakes in
office relocation, we asked our experts here at King Relocation & Logistics for their top tips, and here is what
they shared with us:
- Begin early. It’s never too early to start planning an office move. Depending on the size of the
business and the amount of equipment and assets that must be relocated, it can take weeks to months
to execute. Even before the ink is dry on the lease, it’s important to start developing a plan for the
upcoming relocation.
- Assess. Evaluate the new space your business is relocating to prior to your move-in date. First, look at the floorplan. Will it need to be reconfigured to accommodate your business? If so, allow time for builders and contractors to complete this work before your move-in date. Next, does the office come fully furnished, or will you need to bring in desks and fixtures? Is there space for computers, printers and technology equipment you will need to operate your business? Will you be required to make any technology upgrades before occupying the space? When can your technology team and service providers install equipment, phone lines and other infrastructure? Are cleaning services available, or do you need to hire your own housekeeping staff? Addressing these areas in advance is important to ensuring your relocation runs as smoothly as possible and that workers are productive on day one in your new offices.
- Engage your employees. Making the office relocation a success also means involving employees in the process. A great way to achieve this is by sharing the new office plan with everyone and setting up departmental committees that are accountable for taking inventory and creating lists of the essential items and equipment that need to be moved to the new office location. Also, don’t forget to engage IT and technology teams so they can help create a plan for transferring computers, phone systems and technology infrastructure to the new offices.
- Communicate. Don’t forget to communicate with key stakeholders (employees, clients, business partners, service providers, and current landlord or leasing agent) the scheduled date of your relocation, new address, phone numbers and other important details. This can be done via e-mail and should be completed several weeks in advance to prevent confusion and allow for time to answer any questions or address any issues that may arise in advance of the move.
These are just a few tips that our team hopes may prove helpful if you, or a business you know, is planning an
upcoming relocation.
